IVC is Hiring a Program Assistant for the Old Friends Club (Part-Time)
Island Volunteer Caregivers (IVC) is seeking a compassionate and dependable Program Assistant to support the launch and ongoing operation of Old Friends Club (OFC), slated to begin late fall of 2026.
Old Friends Club is a nonprofit adult daytime social program offering engaging, purposeful activities for adults living with dementia–while providing much-needed respite for family caregivers. The Club will meet 5 hours per day, initially one day per week, with a second program day planned for early 2027. The program will serve up to 12 Members per day.
The Program Assistant will work closely with the Program Manager and volunteers to create a welcoming environment where Members feel safe, valued, respected, and engaged. This deeply rewarding and hands-on role includes direct Member support, volunteer coordination, program preparation, and administrative responsibilities.
Support Members
Support Program Manager in creating a welcoming, safe, and respectful environment that encourages engagement and belonging among Members.
Assist Members with social and cognitive activities–conversation, games, art, music, exercise, lunch, and more.
Provide bathroom reminders and limited assistance with walking consistent with program policies.
Monitor Members’ well-being and communicate concerns to the Program Manager.
Support Volunteers
Help orient, support, and guide volunteers during program days.
Coordinate volunteer schedules and send schedule reminders before each program day.
Check in regularly with volunteers to ensure they feel supported, valued, and that their time is well spent.
Help identify volunteer needs and assist with ongoing volunteer training.
Lead the Program Day in Program Manager’s Absence
Independently lead the pre-programmed day in the Program Manager’s absence, ensuring Members receive appropriate care and planned activities are carried out.
Provide direction to volunteers and respond appropriately to unexpected situations while following safety, emergency, and risk-management procedures.
Follow Members’ Plans of Care and program policies and communicate significant concerns or incidents to the Program Manager and IVC staff.
Program Support & Administration
Assist the Program Manager with program development, preparation and operation.
Assist with program day set-up and clean-up, and ordering and organizing program supplies.
Coordinate program lunches, including ordering, preparation logistics, and volunteer assistance.
Send a brief program summary email to caregivers at the end of each program day
Follow IVC and OFC policies and procedures related to safety, confidentiality, emergency response, and Member care.
QUALIFICATIONS
Minimum Qualifications
Experience working with people living with dementia or other cognitive disorders.
Strong communication, interpersonal, and organizational skills; dependable, flexible, and able to work effectively with others.
Ability to independently lead the program day and direct volunteers when the Program Manager is unavailable.
Ability to respond calmly to emergencies.
Compassion, patience, respect, good judgment, and a sense of humor.
Highly Desired Qualifications
Experience as a caregiver, Home Care Aide, Nursing Assistant, or nurse.
Experience in adult day programs, memory care, or other dementia-related settings, and/or dementia-specific training.
Experience coordinating schedules for volunteers or other groups.
COMPENSATION AND HOURS
Hourly pay rate $25 to $30, depending on experience. Paid for 7 hours each 5-hour program day to provide time for set-up and clean-up, ordering lunches, and completing progress notes for Members, plus 1 hour each week to coordinate volunteer schedules. Additional hours may be available.
HOW TO APPLY
Send a brief introduction and your resume to info@ivcbainbridge.org. We’d love to hear about your experience and what draws you to this work.